Annual general meeting - motions

Annual general meeting - motions

Motions for Doctors Nova Scotia's 2023 annual general meeting are now being accepted.

Motions process

Motions are being accepted for the 2023 Doctors Nova Scotia annual general meeting. Motions must be submitted by the motions form by March 24. 

Doctors Nova Scotia (DNS) has developed guidelines to help members prepare clear, concise and relevant motions.

Motions review

The Resolutions Committee reviews all motions for clarity and content. The committee's role is to ensure the proper wording of the motion, not to determine whether the motion goes to the AGM.

Motions that require an amendment to the bylaws will also be reviewed by the Governance Committee and the Board of Directors. The mover will receive feedback from the Board regarding the content and implications of the motion.

Motions available to membership

Motions going forward to the AGM will be made available to the membership by May 9.

Members' Forum replaces motions from the floor

As motions are not accepted from the floor at the AGM, the Board hosts a Members' Forum as part of the business meeting. This session is an open, informal forum for members to discuss with the DNS Board Executive and senior staff any key activities and issues the member finds interesting and relevant. Guidelines for the Members' Forum include objectives and an outline of the process.

Questions may be emailed to Charmaine Smith by April 14.

Implementation of motions

If a motion to change the bylaws is approved at the AGM, the change comes into effect immediately. All other resolutions approved at the AGM will be reviewed by the Board of Directors in the year following the AGM.

It’s the responsibility of the Board to identify implications and determine the association's ability to carry out the resolution. The Board will take the following factors into consideration:

  • Alignment with the strategic plan and direction
  • Financial resources required
  • Staff resources required
  • Best interests of the association
  • Legal implications
  • Alignment with best practices in business and governance


Charmaine Smith
Director, corporate services
1-800-563-3427 ext. 4930