Annual general meeting - motions

Annual general meeting - motions

Motions are now being accepted for Doctors Nova Scotia’s 2021 annual general meeting (AGM).

Doctors Nova Scotia (DNS) has developed guidelines to help members prepare clear, concise and relevant motions. 

Motions deadlines

The deadline to submit motions requiring amendment to the bylaws was April 1, 2021. All other motions are due by April 16.

AGM motion form

If you are interested in submitting a motion, download the AGM motion form, fill it out and submit the completed form to Charmaine Smith.

Motions review

The Resolutions Committee reviews all motions for clarity and content. The committee's role is to ensure the proper wording of the motion, not to determine whether the motion goes to the AGM.

Motions that require an amendment to the bylaws will also be reviewed by the Governance Committee and the Board of Directors. The mover will receive feedback from the Board regarding the content and implications of the motion.

Motions available to membership

Motions going forward to the AGM will be made available to the membership by May 12.

Members' Forum replaces motions from the floor

As motions are not accepted from the floor at the AGM, the Board has added a Members' Forum as part of the business meeting. This session is an open, informal forum for members to discuss with the DNS Board Executive and senior staff any key activities and issues the member finds interesting and relevant. Guidelines for the Members' Forum include objectives and an outline of the process.

Members are welcome to submit questions for the members' forum by April 16 to Charmaine Smith

Implementation of motions

If a motion to change the bylaws is approved at the AGM, the change comes into effect immediately. All other resolutions approved at the AGM will be reviewed by the Board of Directors in the year following the AGM.

It’s the responsibility of the Board to identify implications and determine the association's ability to carry out the resolution. The Board will take the following factors into consideration:

  • Alignment with the strategic plan and direction
  • Financial resources required
  • Staff resources required
  • Best interests of the association
  • Legal implications
  • Alignment with best practices in business and governance


Charmaine Smith
Director, corporate services
1-800-563-3427 ext. 4930