Annual general meeting - motions

Annual general meeting - motions

Four motions will be up for discussion at the 2019 Doctors Nova Scotia (DNS) annual general meeting. Members will be invited to discuss and vote on the following motions on June 8.

Doctors Nova Scotia (DNS) has developed guidelines to help members prepare clear, concise and relevant motions. 

Dr. Robyn MacQuarrie recommended for president-elect

Members will be asked to endorse Dr. Robyn MacQuarrie as the 2019–20 President-Elect. Dr. MacQuarrie is an obstetrician and gynecologist with South Shore Women’s Health and the Nova Scotia Health Authority’s Northern Zone Department Head for Maternal and Child Health. Dr. MacQuarrie welcomes this opportunity to work with DNS and physicians in Nova Scotia. She understands the health-care landscape and how each of the unique players can contribute to positive change in health services in this province. Dr. MacQuarrie is a physician leader in her own right who has strengthened her skills with formal leadership development over the past several years. She has served as Section Chair for the Obstetrics and Gynecology section since 2015 and has been the Section Forum Chair and a member of the DNS Board of Directors since 2016.

Section of Physician Leaders/Administrators

On April 5, the Board of Directors endorsed an application to form a new Section of Physician Leaders/Administrators. The Board determined that the application met the requirements for forming a new section as outlined in the association’s Rules and Regulations. A section for physician leaders would enable those working in leadership positions in the health system to connect with aspiring leaders to improve physician engagement and input into health-system planning and decision-making, including problem-solving health-system issues.

The formation of a new section requires a motion to be approved at the annual general meeting.

 

Suspending member dues for short-term locum placements

This motion would allow the association to waive membership dues for any physician who holds a temporary licence with the College of Physicians and Surgeons of Nova Scotia to provide locum coverage in Nova Scotia for six weeks or less. The DNS by-laws state that the annual general meeting is responsible for the setting of dues. In November 2018 the Board of Directors passed a motion to temporarily waive those dues until a motion could be passed at the AGM.

One of the many issues facing our members is the difficulty in getting out-of-province locum coverage. The challenges for locums primarily relate to fees and administrative burden. This would be the association’s contribution to reducing these obstacles, therefore making it easier for out-of-province locums to practise here.

Approval of revised by-laws

Changes to DNS’s by-laws require approval at the annual general meeting. This motion will change Section 6.4 of the by-laws, which lists the classifications of members in the society. The only change being recommended this year is changing the “Emergency Membership” category to “Temporary Membership.” This will align with the College of Physicians and Surgeons of Nova Scotia’s Temporary Membership category and will include locum and emergency members.

How to vote

Doctors Nova Scotia members may vote on motions in person or by webinar.

Members joining the conference by webinar must be registered for the AGM by 7 a.m. on June 8. For the business portion of the conference, delegates must join the session by 8:50 a.m. in order to vote.

Register now

Members' Forum replaces motions from the floor

As motions are not accepted from the floor at the AGM, the Board has added a Members' Forum as part of the business meeting. This session is an open, informal forum for members to discuss with the DNS Board Executive and senior staff any key activities and issues the member finds interesting and relevant. Guidelines for the Members' Forum include objectives and an outline of the process.

Members are welcome to submit questions for the members' forum in advance to Charmaine Smith

Implementation of motions

If a motion to change the bylaws is approved at the AGM, the change comes into effect immediately. All other resolutions approved at the AGM will be reviewed by the Board of Directors in the year following the AGM.

It’s the responsibility of the Board to identify implications and determine the association's ability to carry out the resolution. The Board will take the following factors into consideration:

  • Alignment with the strategic plan and direction
  • Financial resources required
  • Staff resources required
  • Best interests of the association
  • Legal implications
  • Alignment with best practices in business and governance

Contact

Charmaine Smith
Director, corporate services
902-481-4930
1-800-563-3427 ext. 4930